kiwiHR | Streamline your workforce management with our HR software
- By Umm e Hani
- Updated on March 14, 2025
Inside This Article:
Discover kiwiHR, the modern HR software that simplifies employee management for small and medium businesses.
KiwiHR is a modern, cloud-based HR software designed to simplify and streamline human resources management for small and medium-sized businesses. It offers features like employee record management, time tracking, leave management, and payroll preparation, ensuring efficient HR operations with minimal effort.
With an intuitive interface and seamless integration capabilities, KiwiHR enables businesses to automate administrative tasks, enhance team collaboration, and maintain compliance. Trusted by companies across various industries, KiwiHR is a scalable solution that grows with your business.
From time tracking and absence management to whistleblowing and payroll: Manage all your people processes and data in a single secure HRIS system.
How kiwiHR Can Help Your Business
KiwiHR helps businesses by providing an all-in-one HR management solution that automates administrative processes and improves efficiency. It simplifies essential HR tasks like employee data management, time tracking, and leave requests, reducing manual workload and errors.
With a user-friendly interface, KiwiHR ensures smooth onboarding, enhances workforce planning, and keeps HR processes organized. Its cloud-based nature allows access from anywhere, making it ideal for remote and hybrid teams. By centralizing HR operations, businesses can focus on growth and employee satisfaction.
kiwiHR Features
KiwiHR offers a comprehensive set of features designed to optimize HR management and improve efficiency.
- Employee Management: Store and manage employee records, contracts, and personal data in a centralized system.
- Time Tracking: Enable employees to log working hours and track attendance effortlessly.
- Leave Management: Automate vacation requests, approvals, and holiday tracking with an intuitive calendar.
- Payroll Preparation: Streamline payroll processes by exporting accurate attendance and salary data.
- Document Management: Securely store, organize, and share HR documents with controlled access.
- Task Automation: Automate onboarding, offboarding, and other recurring HR tasks to save time.
- Compliance & Security: Ensure GDPR compliance and protect sensitive employee data with robust security measures.
These features help businesses eliminate HR bottlenecks, enhance compliance, and improve overall efficiency.
How to Use kiwiHR
Using KiwiHR is straightforward, enabling businesses to efficiently manage HR processes with ease.
Here’s a step-by-step overview:
- Create an Account: Sign up and set up your company profile on KiwiHR.
- Add Employees: Enter employee details or import existing records for a seamless transition.
- Set Up Time Tracking: Configure work schedules and enable employees to log their hours.
- Manage Leave Requests: Automate vacation tracking and approval workflows.
- Organize HR Documents: Upload, categorize, and share important HR files securely.
- Generate Reports: Access real-time insights on workforce data, attendance, and payroll preparation.
- Automate HR Processes: Set up recurring tasks for onboarding, offboarding, and compliance tracking.
By following these steps, KiwiHR simplifies HR operations, allowing businesses to focus on growth and employee engagement.
kiwiHR Pricing
KiwiHR offers flexible pricing plans designed to meet the needs of businesses looking to streamline their HR processes.
Below is a detailed breakdown of KiwiHR’s pricing plans:
KiwiHR Starter
KiwiHR Starter is ideal for teams that want to digitize essential HR processes. Priced at approximately $4.30 per employee per month, this plan includes key features such as absence management, attendance tracking, overtime tracking, document management, whistleblowing compliance, people analytics, and employee journey tracking. Businesses can try this plan for free with no credit card required.
KiwiHR Plus
KiwiHR Plus is designed for businesses looking to enhance their HR management capabilities. Priced at approximately $7.50 per employee per month, this plan includes everything in KiwiHR Starter, along with advanced features like project time tracking, preliminary payroll processing, payroll integrations, expense management, a company timeboard, change history tracking, and unlimited document storage. A free trial is available, requiring no credit card for signup.
Both plans offer scalable HR solutions, allowing businesses to choose the right fit based on their needs while benefiting from a user-friendly, cloud-based platform.
KiwiHR Starter Plan
KiwiHR Starter is designed for teams looking to digitize and streamline essential HR processes, providing a solid foundation for managing employee records, time tracking, and compliance.
Here are the key features included in KiwiHR Starter:
- People System: Maintain a centralized database for employee information, ensuring easy access and management.
- Absence Management: Automate leave requests, approvals, and holiday tracking with a user-friendly calendar.
- Attendance Tracking: Enable employees to log working hours and track attendance effortlessly.
- Overtime Tracking: Monitor and manage overtime hours accurately to ensure fair compensation.
- Whistleblowing Compliance: Provide employees with a secure and confidential channel for reporting workplace concerns.
- Document Management: Store, organize, and share HR documents securely with controlled access.
- People Analytics: Gain valuable insights into workforce data to support strategic decision-making.
- Employee Journeys: Track and manage key employee milestones, from onboarding to career development.
KiwiHR Starter is an ideal solution for businesses seeking to automate and simplify their core HR functions, ensuring efficiency and compliance while reducing administrative workload.
KiwiHR Plus Plan
KiwiHR Plus is designed for businesses that require advanced HR capabilities to optimize workforce management, payroll preparation, and expense tracking.
Here are the key features included in KiwiHR Plus:
- Everything in KiwiHR Starter: Access all features from the Starter plan, including absence management, time tracking, and document management.
- Project Time Tracking: Track hours spent on specific projects to improve time allocation and productivity.
- Preliminary Payroll Processing: Generate payroll-ready reports with accurate time and attendance data.
- Payroll Integrations: Seamlessly connect KiwiHR with payroll systems for efficient payroll processing.
- Expense Management: Simplify expense tracking and reimbursements to maintain accurate financial records.
- Company Timeboard: View a real-time overview of employee schedules, including absences and work shifts.
- Change History Tracking: Monitor all changes made within the system to maintain transparency and compliance.
- Unlimited Document Storage: Securely store and manage an unlimited number of HR documents for easy access and compliance.
KiwiHR Plus offers an enhanced HR management experience, enabling businesses to improve operational efficiency, streamline payroll processes, and maintain accurate records with ease.
KiwiHR Employee Database
KiwiHR’s Employee Database is designed to centralize and simplify employee record management, ensuring all critical information is securely stored and easily accessible. It provides businesses with an organized system to manage employee details, contracts, and company documents in one place.
The platform allows HR teams to efficiently update employee profiles, track work history, and store important files securely. With structured data management, businesses can maintain compliance and ensure accurate record-keeping.
By offering a streamlined and accessible employee database, KiwiHR enhances HR efficiency, reduces administrative workload, and provides a clear overview of workforce information. This feature helps businesses maintain an organized and compliant HR system with ease.
KiwiHR Absence Management
KiwiHR’s Absence Management system is designed to simplify and automate leave requests, approvals, and tracking, ensuring seamless workforce scheduling. Employees can request time off, and managers can approve or decline requests with just a few clicks.
The platform provides a shared calendar that displays employee absences, making it easy to plan team availability and avoid scheduling conflicts. HR teams can also track various types of leave, including vacations, sick days, and remote work days, all in one place.
By offering a user-friendly and automated absence management system, KiwiHR helps businesses reduce administrative workload, improve scheduling efficiency, and ensure accurate leave tracking.
KiwiHR HR Reports
KiwiHR’s HR Reports feature is designed to provide businesses with valuable insights into workforce trends, helping HR teams make data-driven decisions. The platform generates reports on key HR metrics, including employee attendance, leave patterns, and overtime.
The system allows businesses to customize reports based on specific needs, enabling a deeper understanding of workforce efficiency and HR performance. With real-time data visualization, HR managers can identify trends, optimize HR strategies, and improve workforce planning.
By offering comprehensive HR reporting, KiwiHR empowers businesses with actionable insights that enhance decision-making, improve HR efficiency, and ensure compliance with labor laws.
KiwiHR Payroll
KiwiHR’s Payroll feature is designed to simplify and streamline payroll preparation, ensuring accurate compensation calculations based on employee attendance and time tracking data. Businesses can generate payroll-ready reports, reducing the risk of errors and ensuring timely salary processing.
The platform integrates with payroll providers, allowing seamless data transfer and eliminating the need for manual payroll calculations. With automatic tracking of worked hours and overtime, HR teams can ensure fair and accurate payroll management.
By offering an efficient payroll solution, KiwiHR enhances payroll accuracy, reduces administrative burden, and ensures compliance with labor regulations, making salary processing seamless and stress-free.
KiwiHR Journeys
KiwiHR’s Journeys feature is designed to help businesses structure and manage key employee milestones, from onboarding to career progression. It provides a step-by-step workflow to guide employees through essential processes, ensuring a smooth experience.
The platform allows HR teams to create custom journey templates for onboarding, promotions, training, and offboarding. With automated task assignments and progress tracking, businesses can ensure that employees complete necessary steps at the right time.
By offering structured employee journeys, KiwiHR enhances employee experience, improves engagement, and ensures a well-organized approach to talent development and workforce planning.
KiwiHR Time and Attendance
KiwiHR’s Time and Attendance tracking is designed to help businesses accurately monitor working hours, ensuring transparency and efficiency in workforce management. Employees can log their hours effortlessly, while managers gain real-time insights into attendance trends.
The platform provides automated time tracking, allowing businesses to track regular work hours, overtime, and breaks. With digital time sheets and real-time monitoring, HR teams can eliminate manual tracking errors and maintain compliance with labor regulations.
By offering a structured time and attendance solution, KiwiHR improves workforce planning, enhances payroll accuracy, and helps businesses maintain fair and transparent timekeeping practices.
kiwiHR Alternatives
When exploring alternatives to KiwiHR for HR management and employee administration, here are some popular options:
BambooHR
BambooHR provides an all-in-one HR software solution tailored for small and medium-sized businesses. It offers features such as employee records management, time tracking, and applicant tracking, making it a comprehensive tool for HR teams.
Personio
Personio is an HR software platform designed for growing businesses, offering payroll, recruiting, and employee management tools. It provides an intuitive interface and automation features to streamline HR processes.
Zenefits
Zenefits simplifies HR, payroll, benefits, and compliance for businesses of all sizes. It features an easy-to-use dashboard for managing employee records, benefits administration, and performance tracking.
Factorial
Factorial is an HR software solution focused on automating administrative HR tasks, including leave management, time tracking, and document storage. It helps businesses manage employees efficiently with minimal manual effort.
CharlieHR
CharlieHR is designed for startups and small businesses looking for a lightweight HR management solution. It provides employee onboarding, time-off tracking, and performance management features in an easy-to-use platform.
HiBob
HiBob is a modern HR platform that caters to mid-sized businesses, offering advanced people analytics, payroll integration, and engagement tools to help companies manage and grow their workforce effectively.
Each of these platforms provides unique HR management tools, allowing businesses to choose the best fit based on their needs, company size, and growth stage.
kiwiHR is it Worth it?
KiwiHR is certainly worth considering for businesses looking for an efficient and affordable HR management solution. It offers a range of features, including employee data management, time tracking, absence management, and payroll preparation, all designed to streamline HR operations and reduce administrative workload. Its intuitive interface allows HR teams to manage employees effectively while ensuring compliance with labor regulations.
KiwiHR’s flexibility caters to businesses of all sizes, from small teams to growing companies that need scalable HR tools. The platform’s Plus plan includes advanced features like project time tracking, payroll integrations, and unlimited document storage, making it ideal for organizations looking for a comprehensive HR solution. Overall, KiwiHR’s functionality, ease of use, and competitive pricing make it a strong contender for businesses seeking to optimize their HR processes.
Disclosure: We are an independent entity from kiwiHR. We are not an agent or employee of kiwiHR and have no authority to make binding contract or represent kiwiHR. We receive referral payments from kiwiHR. The opinions expressed here are our own and shall NOT be interpreted or considered as representations, guarantees, or statements by kiwiHR.
Frequently Asked Questions
KiwiHR offers two pricing plans:
KiwiHR Starter
Designed for teams aiming to digitize basic HR processes, this plan is priced at €4.00 per employee per month. It includes features such as people system, absence management, attendance tracking, overtime tracking, whistleblowing, document management, people analytics, and employee journeys.
KiwiHR Plus
For enhanced HR capabilities, the Plus plan is available at €7.00 per employee per month. It encompasses all features in the Starter plan, plus project time tracking, preliminary payroll, payroll integrations, expense management, company timeboard, change history, and unlimited document storage.
With competitive pricing starting at €4.00 per employee per month, KiwiHR offers a cost-effective solution for businesses seeking to streamline their HR processes. The transparent pricing structure ensures that companies only pay for the features they need, making it an affordable option for various organizational sizes.
KiwiHR maintains a transparent pricing policy with no hidden fees. The subscription costs are straightforward, and there are no additional charges beyond the stated per-employee, per-month rates.
KiwiHR offers a discount for annual subscriptions. By opting for yearly billing, the monthly cost per employee is reduced to €3.50 for the Starter plan and €6.00 for the Plus plan. This provides a savings opportunity for businesses willing to commit to a longer-term subscription.
While KiwiHR does not explicitly mention a money-back guarantee, they provide an 18-day free trial for both the Starter and Plus plans. This trial period allows businesses to evaluate the platform’s features and determine if it meets their needs before committing to a paid subscription.
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